Office & People Manager

About the role:

We have an extremely exciting opportunity for a highly organised Office & People Manager to join our small but growing team.  This role covers varying aspects of office and staffing support for the company as well as supporting in the delivery of key team building and wellbeing initiatives.  It is uniquely structured to have a good balance of administration and co-ordination functions, along with people orientated functions – the best of both worlds.

This is a stand-alone role which aims to provide support to all aspects of working at Climate Action, including Recruitment, HR support & administration, facilities management, internal events co-ordination, travel arrangements, communications, company administration and just generally being the glue that keeps us all together!

Main Duties and Responsibilities:

  • Office Management
    • Ensuring daily smooth functioning of the office and act as liaison between the business and property management company regarding lease renewal, equipment maintenance or queries with supplies, invoices and billing.
    • Maintain office supplies and equipment; ordering as needed within agreed budget
    • Maintain the business relationship with outsourced IT service provider and ensure staff have suitable IT equipment and telecoms
    • Review, update and ensure the renewal of the organisations insurance policies
    • Processing monthly employee expenses and credit card statements
  • Team Building and Wellbeing
    • Support the delivery and roll-out of team building and wellbeing initiatives
    • Manage internal communication about team building and wellbeing activities and company benefits and policies (flexi-time, private healthcare, coaching and mentoring)
    • Work closely with management team to drive and champion change
    • Organise quarterly offsite team building events and Christmas party
    • Work closely with management and employees to improve work relationships, build morale, increase productivity and retention
  • HR
    • Recruitment for all new vacancies, from creating job specs right through to placement
    • Administrative support for the onboarding & termination of staff
    • Support line management in the Induction and Probation periods of new employees
    • Day-to-day HR support to the business on performance management, employee relations, salary/bonus planning, and employee engagement.
    • Manage the HR Database and employee folders
    • Completion of all HR administration
    • Manage the outsourced payroll & pension scheme administration
    • Consulting with external advisors where necessary to ensure that policies comply with all relevant law and regulations.

About the Candidate:

The candidate should be able to highlight the following skills, interests and experience:

  • Proven experience in a Office Management role with exposure to a wide range of HR functions within a small to medium business
  • CIPD qualified or relevant experience in 360 HR Management
  • Extensive experience in Recruitment
  • Experience in implementing company culture initiatives
  • Solid understanding of company required policies and procedures
  • Able to use own initiative and be solutions driven
  • Empathic and emotionally intelligent
  • Natural relationship builder with a high-level of discretion and confidentially.
  • Ability to work calmly and effectively under pressure to meet deadlines
  • Strong and enthusiastic work ethic
  • Confident communication skills
  • A positive, solution-driven, proactive, can-do attitude
  • Excellent attention to detail in both written and verbal communication
  • An interest in Climate Change, sustainability or in working in a for purpose, mission led company.
  • Experience in securing B Corp certification is advantageous.

Remuneration & Benefits:

  • Annual bonus linked to performance and company financial performance
  • 25 days holidays – plus 8 statutory holidays
  • We are located in the vibrant WeWork Victoria, which provides many excellent staff benefits including: full time barista providing free coffee, complimentary fruit, beer and wine, yoga and meditation sessions. WeWork is also a pet friendly office so dogs are welcome.
  • The opportunity to work for – and play a key role in building – a mission led, for-profit business, addressing the greatest global challenge of our time ; climate change.

To Apply: Please email with your CV.

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